2020 AWARD PROCEDURES as a response to Covid - 19

Unless stated differently under the award description found on FFGC website Most Adult FFGC Awards (those that are 3 pages total) are emailed to ffgcawards@gmail.com by November 24, 2020. (Clarification on “stated differently” refers to BOE, Yearbooks)

#13 Publication Award that cannot be emailed, Must be mailed

#12 Newsletters/Magazine/Bulletins will be emailed.

Eligibility:

1. Only Florida Federation of Garden Clubs members are eligible to apply for FFGC awards unless otherwise stated in the award description. Members are: member garden clubs/circles, groups of member clubs, and individual members of garden clubs. Junior, Intermediate, High School Garden Clubs, Individual Youth must be sponsored by a member garden club to be eligible for specific FFGC and NGC awards. 

2. No club/s, circle/s, or individual/s may win the same award two years in succession; however, when it is an award for a individual project, a different individual in the same club or circle may win in successive years. 

3. When the same project is eligible for various awards, submitting exact duplication of the application is not acceptable. A significant change must be evident in the summary regarding the projects. 

The Award’s first page of the 3 page application is available in a format that can be downloaded, filled in and saved. This form should be used for all awards unless otherwise stated in the award description and criteria (The following Awards have their own Award Applications: Flower Show Achievement, Flower Show Related, and Junior Gardeners).

SUBMISSION:

Applications must conform to the following required criteria:

PROCEDURES FOR APPLYING AND DEADLINES:

The FFGC Award Application Form and documentation for most adult FFGC Awards must be emailed to ffgcawards@gmail.com to arrive on or before November 24, 2020, except where noted in the award description.

1. Complete the FFGC Award Application form - 3 pages only. (The 1st page of the Award Application provides all the detail information including Award #, Cat. Or Class, Name of Award, Garden Club, Contact Information and the starting place of showing your work through #1-7: the last 2 pages provide space to demonstrate more of the information to show what you did.
2. Email Award Application to ffgcawards@gmail.com to FFGC Awards Chairman Valerie Seinfeld.
3. Any exceptions to this rule will be noted in the award description. The following are required to use Postal Mail: ALL Books of Evidence (BOE), Publication, Publicity and Yearbook, the 1st page of Award Application (the 1st page you fill out has all the detail information including Award #, Cat. Or Class, Name of Award, Garden Club, Contact Information) MUST be emailed to the Awards Chair also. Email to ffgcawards@gmail.com. By emailing the 1st informational page of Award Application the Awards Committee can be certain all awards reach their destination.
4. Deadline for submission is November 24 2020, unless otherwise noted in award description.
   
5. Make and keep one copy of the entire application for your records.
6. Some exceptions to this procedure include:

• Award #11 Yearbook - complete the necessary information on the FFGC Award Application form (top part only). Refer to Submission Requirements under detailed listing and use Postal Mail with 2 copies of Yearbook enclosed including FFGC Award Application , 2 copies of Yearbook and FFGC Award Application sent directly to the FFGC 3rd Vice President. DUE DATE November 1st  Christy Linke at  2909 Aston Ave. Plant City 33566-9301 by November 1.   Email 1st page of Award Application to ffgcawards@gmail.com (Emailing Awards Chair the information on the 1st page of Awards Application allows for committee to document that your award has been sent.)
• Award #62 Mary S. Compton Awards for Publicity Press Books - complete the necessary information on the FFGC Awards Application Form (top part only). Prepare a Book of Evidence. No limit on number of pages. Submit by Postal Mail to FFGC Awards Chair Valerie Seinfeld 2606 Bennington Place DeLand, FL 32720 by January 15. Email 1st page of Award Application to ffgcawards@gmail.com
• Flower Show Achievement Awards - Send Book of Evidence and Flower Show Achievement Award Application to FFGC Flower Show Consultant, Barbara May, 521 Barclay Fairway, Wellington FL 33449 by November 30. Email 1st page of Award Application to ffgcawards@gmail.com
  

• Flower Show Related Awards use the FFGC Award Application and send to: FFSJ President, Jan Griffin at 3032 Sutton Woods Drive, Plant City, FL 33566-9606 by November 30. Email 1st page of Award Application to ffgcawards@gmail.com

Categories by Size

Garden Club/Circle award applications shall be judged according to size determined by number of members on whom FFGC dues are paid. Look at the FFGC Directory, Book of information (BOI), or your Yearbook for Membership totals. To determine the category for each award, consult the description of categories under each specific award. The category sizes may be different for different awards. 

Return of Materials

Materials submitted on the three page entry forms will not be returned. Make a copy of your application for your records.

Publications and Books of Evidence will not be returned. Make a copy for your records.

BASIC SCALE OF POINTS

1. Use a lightweight, solid color, theme type binder, size not to exceed 8.5” X 11”. NO RING BINDERS ALLOWED.
2. A plain label (no embellishments) with the following information should be placed on the cover:
Award # - Name - Class or Category
District #
Name of Club, Circle, or group of clubs & City

3. On top of the first page, include Award # - Name - Class; District #; name of club, circle, or group of clubs and City; percentage of members participating (when required by particular award rules). No Table of Contents is required.

4. Firmly paperclip two copies of the completed FFGC Awards Application Form to the inside front cover of the binder.

5. The summary should be written on the lower part of the FFGC Award Application Form. Summary should be brief and require no more than the space on the lower part of the application form. No additional pages allowed on the FFGC Award Application Form.

6. Entries are to be sent to proper address see Award Description Due  November 24, 2020 or appropriate person as indicated for that award.

7. Presentation:

• Do not exceed six (6) pages, front and back, for a maximum of twelve (12) surfaces.
  
• Use standard 8.5” X 11” paper. Pages may be placed back to back in six (6) top loading sheet protectors.
  
• All material must be attached to pages. No loose materials, no pull-outs, and no fold-outs allowed.
  
• Do not add extra information in any back pocket.
  
• All photographs and other materials should be neatly secured to the pages.
  
• Photocopies are permitted.
  
• Trim all items neatly
  

8. Written Text:

• All text must be typed.
  
• Be concise. Follow all requirements in award description and Scale of Points.
  
• BOE must include text and not just photographs with labels.
• Photographs may be interspersed throughout text or following text.

9. When mailing BOE, DO NOT REQUEST “SIGNATURE FOR PROOF OF RECEIPT”. To prevent damage in shipping, enclose BOE in sturdy box or packet (Priority Mail Packet is perfect for one BOE) and secure with tape.

10.  Return of Materials – BOEs will not be returned. Make a copy for your records.

JUNiOR  & YOUTH GARDENER AWARDS

Junior Gardeners and Youth Awards

Deadline for application for Youth Awards (Junior, Intermediate, and High School gardeners) varies. Consult the submission requirements at the end of each Awards Description for the deadline for each particular award. 

Send to appropriate chairman as noted below:

FFGC Awards J-1, J-3 -J-6 are emailed to ffgcawards@gmail.com Due November 24, 2020.

FFGC J-2 mailed to: Barbara May; 4521 Barclay Fairway, Wellington, FL 33449  Due November 30, 2020

FFGC Junior Gardeners Award Applications should be mailed to Lynda Penry, 561 Pocahontas Drive, Ft. Walton Beach 32547 January 30, 2021

FFGC Intermediate & High School Gardeners Award Applications should be mailed to Sandra Lynch, 333 Sunset Drive, Apt. 1107, Fort Lauderdale 33301-2661. There are various due dates. Consult the submission requirements at the end of each Awards Description for the deadline for each particular award

Smokey Bear/Woodsy Owl Environmental Poster Contest Mail Posters to: Jill Anderson, 8014 12th Avenue S, St. Petersburg 33707-2709 Due January 20, 2021

Below Are Examples of the way to Email your Award Items

Kristine Blake, Publicity Press Book Awards